Sources it reads
Websites and intranet pages, PDFs up to 50 MB including scanned ones, Word, text, CSV. Data that changes, such as stock or prices, pushed from your own system through the API on a schedule.
Enterprise search software that answers the question, not just finds the file. What enterprise search is, the tools compared with the prices they publish, and the version a mid-sized company can run this month.
Enterprise search software lets a company's people find what the company knows across documents, intranet pages and connected systems, in one place, with the permissions each person has. The AI version goes one step further: it reads the matching passages and answers the question, with the source shown. The enterprise platforms, Glean, Coveo and Guru, index every SaaS tool for thousands of seats and sell on a contract without published prices. For a company of 10 to a few thousand people whose knowledge sits in documents, intranet pages and an ERP export, SimplyBoost does the same job in a week: upload the sources, sign users in on a page behind your login, push data from your systems through the API, and the agent answers staff, dealers and customers in their language. From €89 a month, hosted in Europe, with a data processing agreement.
- Answers with the source
- Signed-in pages, no price per user
- Hosted in Europe, with a DPA
Last updated:
What is enterprise search software?
Three generations, and the third changes what the buyer should ask for.
- Intranet search
- A search box over the intranet and the file shares. Finds documents by words in them. SharePoint search, the classic enterprise appliances.
- Connected enterprise search
- One index across every SaaS tool: Google Drive, Slack, Salesforce, Confluence, Jira. Permission-aware, so each person sees only what they may. Glean, Coveo, Elastic.
- Search that answers
- Retrieval plus a language model: the passages that match are read and the question is answered, with the source. Guru and Glean at the enterprise end; SimplyBoost for mid-sized companies.
- What to ask for now
- Not 'does it index our tools' but 'does it answer from our documents, show the source, respect who is asking and say when it does not know'.
Enterprise search software compared
Prices from the vendors' pricing pages on 29 October 2026. Most enterprise vendors publish none; that is part of the comparison.
| Tool | Built for | Sources | Answers or finds? | Price |
|---|---|---|---|---|
| SimplyBoost | Companies of 10 to a few thousand: staff, dealers, customers | Website, intranet pages, PDFs, Word, CSV, an API feed from your systems | Answers, with the source, in the user's language | €89 a month on Growth, €169 on Pro, no price per user |
| Glean | Large companies with dozens of SaaS tools | Connected apps | Answers and agents across tools | Not published; demo request |
| Coveo | Enterprise service, commerce and workplace search | Connected systems | Finds; generative answers as an add-on | Not published; annual or three-year subscriptions, request pricing |
| Guru | Large companies wanting an AI knowledge layer | Connected apps and its own cards | Cited answers | Not published; one custom package |
| Elastic (Elasticsearch) | Engineering teams building their own search | Whatever you index | Finds; AI features on your own build | Usage-based cloud pricing, no list price |
| Microsoft 365 Copilot | Companies already on Microsoft 365 | Microsoft 365 content | Answers inside Microsoft 365 | Per-user add-on to a Microsoft 365 plan |
If your knowledge is spread over twenty SaaS tools and you have an IT team to run a rollout, the enterprise platforms are the right call. If it is in documents, intranet pages and a system you can export from, you do not need the contract.
AI enterprise search for a mid-sized company
What the SimplyBoost version does and does not do, stated plainly.
Who may ask
Pages your website signs in with a secret only you hold. Staff, dealers and partners each get an agent with the sources they may see; the public agent gets the public documents.
How it answers
From the matching passages only, with the document shown, in the user's language. When nothing covers the question it says so and lists it under Missing answers.
Live lookups
An action can call your own endpoint during a conversation, for a question that needs this moment's data. Your developer builds the endpoint; the guide covers PHP and Node.
What it does not do
It does not crawl Slack, Google Drive or Salesforce by itself, and it does not mirror per-folder permissions from SharePoint. For that, the enterprise platforms.
Where the data lives
Hosted in Europe, with a data processing agreement. Conversations deleted after 360 days. The model is Google Gemini.
How to choose enterprise search software
- 1
Count the sources
Documents, intranet pages and one or two system exports: a mid-sized tool. Twenty SaaS tools with their own permissions: an enterprise platform.
- 2
Write twenty questions
The ones people ask the colleague who knows. Use them in every demo.
- 3
Test the silence
Ask three questions the sources do not cover. A good tool says it does not know; a bad one writes a confident paragraph.
- 4
Price for a year
Per-user contracts for 500 people against a flat account price. Add the rollout work on your side.
- 5
Check the paperwork
Hosting, data processing agreement, retention, the AI model, and who can reach the search from outside.
Enterprise search software questions
Software that lets a company's people find what the company knows across documents, intranet pages and connected systems, respecting each person's permissions. The AI version answers the question from the matching passages and shows the source.
For a large company with dozens of SaaS tools, Glean or Coveo, on a contract. For a company of 10 to a few thousand people whose knowledge is in documents, intranet pages and a system export, SimplyBoost: live in a week, answers with the source, €89 a month, no price per user.
Glean, Coveo and Guru do not publish prices and sell annual contracts per user. Elastic is usage-based. SimplyBoost is €89 a month on Growth and €169 on Pro for the whole account.
It depends on the vendor. SimplyBoost is hosted in Europe with a data processing agreement, answers only to users your site signs in, keeps public and internal agents apart, and deletes conversations after 360 days. Ask every vendor the same four questions.
SimplyBoost reads an export your system pushes through the API as often as you like, and an action can call your own endpoint for a live lookup. A direct connector to every ERP is what the enterprise platforms sell.
Enterprise search finds across everything a company has; a knowledge base is the curated set of answers. With AI the two meet: the agent reads the sources and gives the answer. See the internal knowledge base page.
Read next
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